Open Income → Pipeline. Every expected income line shows up in a single sortable list grouped by confidence level. The grouping makes it easy to see at a glance how much of your forecast is real (Confirmed) and how much is hopeful (Likely / Speculative).
Anatomy of a pipeline row
Each row shows:
- Source — client name, channel, or "Untagged" if you skipped it.
- Amount — the dollar value you logged.
- Expected date — the earliest date you expect cash in hand.
- Confidence — Confirmed, Likely, or Speculative, color-coded.
- Weighted contribution — what the line contributes to the projected runway after applying its confidence weight.
- Age — days since the line was added. Stale Speculative lines get a soft warning at 60+ days.
Adding a line
Click + Add expected income. You will be asked for amount, expected date, source, and confidence. The form has a few quality-of-life features:
- Source autocomplete — typing a client name shows previous matches so you do not create duplicate sources.
- Recurring toggle — turn the line into a recurring stream (monthly retainer, weekly check) and ReservWise will auto-create future entries.
- From invoice — if you sent the invoice through ReservWise, click the line and the amount, date, and source pre-fill.
Editing a line
Click any row to open it inline. You can change any field and save without confirmation — the forecast recomputes immediately. The most common edits:
- Slipping the date when a client says "next week" for the third week running.
- Trimming the amount when scope shrinks or the deal closes smaller than the proposal.
- Promoting the confidence when a Likely deal signs.
Promote vs mark lost vs delete
Three actions sit at the top of every pipeline row. They are not interchangeable:
- Promote — the line is still alive but more certain. Speculative → Likely → Confirmed. The line stays in your reports.
- Mark lost — the deal died (no, scope-changed, ghosted past your follow-up cadence). The line stops contributing to the forecast but stays in reports for win-rate analysis.
- Delete — only for entries logged in error. Deleted lines disappear from reports too. Most operators should never delete; mark lost instead.
Staging upcoming work
For larger projects with multiple payment milestones (deposit, mid-project, final), log each milestone as a separate Confirmed line on its expected date. The pipeline keeps them grouped under the same source so you can see the full project value at a glance.
For retainers, use the Recurring toggle. ReservWise auto-creates the next 6 months of entries with the same amount, date, and confidence. If a retainer ends, edit the source and uncheck Recurring — the future entries delete automatically.
Bulk operations
Select multiple rows with the checkbox column. The actions bar shows:
- Promote selected — bump confidence for several lines at once. Useful at the start of a quarter when you firm up the next 90 days.
- Mark lost selected — clean up stale Speculative lines older than 90 days in one move.
- Reschedule selected — push every selected date by N days. Useful when a client delays a kickoff that was driving multiple milestone payments.
- Export — pull the selected lines to CSV for tax prep or sharing with an accountant.
Pipeline hygiene
A clean pipeline is a useful pipeline. Five minutes a week is enough:
- Friday review. Open the pipeline. Promote anything that firmed up this week. Mark lost anything you have not heard from in 30+ days for Speculative or 60+ days for Likely.
- Slip the dates. If a Confirmed payment date slipped, edit the date — do not let stale dates corrupt the runway chart.
- Tag the source. Untagged lines lose their value in reports. Tag every line with at least a client name.
- Delete only for errors. Wrong amount, wrong date, double-entered. Otherwise mark lost.
Common mistakes to avoid
- Letting the pipeline rot. A pipeline full of 6-month-old Speculative lines makes the projected runway look great and the system look stupid. Prune.
- Logging every conversation as a Speculative line. Speculative is for real leads, not coffee chats. If there is no proposal or quote, it is not a pipeline line — it is a CRM note.
- Forgetting to slip dates. A Confirmed line with an expected date in the past keeps showing up as overdue. Edit it the moment the date moves.
- Deleting instead of marking lost. Throws away win-rate data you cannot get back.
- Not tagging sources. Untagged lines cannot be analyzed, cannot be promoted in bulk by client, cannot be matched to invoices.
What to do next
- Open Income → Pipeline and add the next 3 expected income lines for the next 60 days.
- Promote anything still tagged Speculative that should be Likely now.
- Read Logging speculative income with confidence levels for the tagging rules.
- Read Reconciling Plaid imports with real income for what happens when a Confirmed line lands in your bank account.
The pipeline view is the difference between a forecast you trust and a forecast you have to second-guess. Five minutes a week keeps it honest.